As the operators of the ATLAS by Workland website, having its registered office address at 200B-33 Rue Prince, Montreal, QC H3C 2M7 (“We“, “Us“, “Workland”) we are committed to protecting and respecting your privacy. This Privacy and Cookies Policy (“Policy“) relates to services provided through our website and application (“Services”) and sets out the basis on which the personal data collected from you, or that you provide to Us will be processed by Us. Please read the following carefully to understand our views and practices regarding your personal data and how We will treat it.
Information we collect from you
We collect and process some or all of the following types of information from you:
- Information that you provide by filling in forms on the atlas.workland.com website (“Website”). This includes information provided at the time of registering to use the Website, subscribing to our Services, posting material or requesting further information or services. We may also ask you for information when you report a problem with the Website.
- If you contact Us, We may keep a record of that correspondence.
- We may also ask you to complete surveys that We use for research purposes, although you do not have to respond to them.
- Details of all actions that you carry out through the Website and of the provision of services to you.
- Details of your visits to the Website including, but not limited to, traffic data, location data, weblogs and other communication data, the site that referred you to our site and the resources that you access.
The provision of your full name and e-mail address, your employer and/or your place of work and the url of the business that you work for is required from you when you register to use our Services We will inform you at the point of collecting information from you, whether you are required to provide the information to Us.
Information we collect from other sources
From time to time we also obtain personal data from other sources as follows:
- names and contact details of Customer personnel who will be added as account members for the Customer’s account, may be added by existing account members;
- names and contact details of individual contacts at prospective Customers from third party data providers and/or public sources, such as social networks, company websites and other online sources.
Google Account Authentication
You may connect your Google account to your Workland account in order to make use of certain Workland features such as Gmail Import and Syncing and scheduling with Google Calendar. This is done through OAuth authentication, a secure mechanism which gives Workland access to your Google account data without letting Workland know your password.
In that case, Workland will require access to your Google account and user data for the following purposes:
- Upon sign-up or sign-in (“Sign in with Google”) and connect with Google through your Personal Profile:
- To verify your email address and to create your user account on our servers in order to link your Google account with Workland;
- To access and read your Google account profile information to retrieve, use, and display your Google account name, first name, last name and account photo or image in Workland;
- If you choose to connect your Gmail account to your Workland account:
- To access your Gmail account in order to send email messages to candidates from your account through Workland.
- To access and retrieve your email messages
- to manually import email messages sent to and received from a specific candidate
- to sync email messages, sent to and received from candidates, that belong to threads that were initially sent with Workland or manually imported
- to mark your inbox items related with email messages as read, unread, archived and unarchived
- to read, display, retrieve, and download any files attached to your email messages related with candidates
- If you choose to connect your Google Calendar account to your Workland account:
- To access your Google Calendar account in order to schedule events from your Google Calendar account through Workland
- To access and read your Google Calendar and calendar entries
- to display the calendar entries of your calendar and calendars of other Google users you have the permission to read
- to sync the attendance status of other attendees in Workland
- to sync event updates made externally via Google Calendar in Workland
- To access and read your Google Contacts in order to suggest email recipients when you compose email messages or events through Workland
Additional Limits on Use of Your Google User Data
The App will only use access to read, write, modify or control Gmail message bodies (including attachments), metadata, headers, and settings to provide a web email client that allows users to compose, send, read,and process emails and will not transfer this Gmail data to others unless doing so is necessary to provide and improve these features, comply with applicable law, or as part of a merger, acquisition, or sale of assets.
- The App will not use this Gmail data for serving advertisements.
- The App will not allow humans to read this data unless we have your affirmative agreement for specific messages, doing so is necessary for security purposes such as investigating abuse, to comply with applicable law, or for the App’s internal operations and even then only when the data have been aggregated and anonymized.
Uses made of your information when you request assistance from Workland Support
If you request assistance by a representative of Workland, the Workland representative may obtain access to your Workland account for the purposes of resolving your inquiry. Under those circumstances, the Workland representative will assume your role in Workland and view your account as you would when you log in.
Workland reserves the right to assume the role of a user in your account without prior notice in certain situations, for example when it is necessary for security purposes (such as investigating a bug or abuse) or when it is necessary to comply with applicable law.
Uses made of your information
Where you are using our Services on behalf of our Customer, we rely on legitimate interests in performing our contract with our Customer as the lawful basis on which We collect and use your personal data.
We use information held about you in the following ways:
- To ensure that content from the Website is presented in the most effective manner for you and for your computer.
- To provide you with information, products or services that you request from us or which we feel may interest you or our Customer.
- To carry out our obligations arising from any contracts entered into between our Customer (on whose behalf you are using the Services) and Us.
- To notify you about changes to our Services and provide you with information that is relevant to your use of the Services.
- Where you or your employer are a prospective Customer, to provide you with information about our Services for marketing purposes.
How we store your personal data
We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost, or used or accessed in an unauthorized way, for the duration of your use of our Services. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where We are legally required to do so.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the Website, therefore any transmission remains at your own risk. Once we have received your information, we will use strict procedures and security features in order to prevent unauthorized access.
Keeping your personal data up to date
If your personal details change you may update them by accessing the relevant page of the Website, or by contacting Us using the contact details below.
We will endeavour to update your personal data within thirty (30) days of any new or updated personal data being provided to Us, in order to ensure that the personal data We hold about you is as accurate and up to date as possible.
Where we store your personal data
The data that We collect from you and process as a result of your use of the Services is accessible to i) Workland’s staff in Canada and ii) is stored by Workland’s hosting service provider on servers in Canada.
If you would like further information please contact Us (see ‘Contact’ below).
How long we keep your personal data
We will hold all the data for so long as we have an obligation to the Customer to provide the Services, and thereafter until such time as we delete the Customer’s account in accordance with our Customer Terms and Conditions.
Your personal information will be deleted on one of the following occurrences:
- deletion of your personal information by you (or by another person engaged by the Customer); or
- receipt of a written request by you (or another person engaged by the Customer) to us.
Third Party Websites
IP Addresses and cookies
We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration, customer support and to collect aggregate information for internal reporting purposes.
The cookies we use are “analytical” cookies. Some of the common uses for our cookies are as follows:
- to recognize and count the number of visitors and to see how visitors move around the site when they are using it. This helps us to improve the way our Website works, for example by ensuring that users are finding what they are looking for easily.
- to identify and authenticate a user across different pages of our Website, within our own Website, in a session or across different sessions. This is so that the user does not need to provide a password on every page the user visits; and
- to be able to retrieve a user’s previously stored data, for example, information that the user previously submitted to the Website, so as to facilitate reuse of this information by the user.